公文信函格式模板信函写作模板
信函写作模板
写作任务：
假如你是李红，负责组织本次中国学生的伦敦之行。请你给伦敦某旅行社的Mr Allen写一封电子邮件，联系旅行的有关事宜。
要点：
1. 希望旅行社能够派车接送;
2. 需要一名熟练掌握中英文的导游;
3. 希望旅行社安排具体行程。
要求：
1. 词数：120左右;
2. 可适当增加细节，以使行文连贯。
写作分析：
本次写作任务要求写一封电子邮件，属于应用文体裁，就邮件内容而言属于事务信函。不同的事务信函要达到的目的各不相同，例如建议信、询问信、投诉信等，但事务信函书写的好坏关系到事务洽谈的成败。因此，写事务信函时，要具有优秀的语言和内容驾驭能力，还要遵循一定的格式。
事务信函的格式与一般信函相同，包括称呼、正文、结束语和署名四部分。开头的称呼方式取决于写信人与收信人之间的关系。规范的称呼通常是：Dear Sir, Dear Madam, Dear Mr / Mrs XX等。常用的结束语有：Yours truly, Yours sincerely, Yours respectfully等。根据写信人与收信人之间的关系，又可分为以下几种：贸易关系：Yours truly, Yours sincerely;上下级关系：Yours respectfully; 长辈晚辈关系：Yours very respectfully。
内容方面，事务信函通常可分为三部分：1) 说明自己的计划或目的，也就是写信的原因;2) 逐条列出具体事宜，其中特别重要的事宜可单独成段;3) 期待回复并表示感谢。具体到本次写作任务，邮件的开头应进行自我介绍并点明写此邮件的目的是为了组织一次中国学生旅行活动，然后根据题目给出的要点，依次列出事宜，最后期待旅行社的答复并表示感谢。语气应客气委婉，不可过于口语化，应尽量使用较正式的语言。下面是几种常见的开头和结尾的表达方式：
1. I would be grateful if you could send me information regarding ...
2. I am writing to see if it is possible for you to provide me with information concerning ...
3. I am writing to seek for your assistance in ...
4. Your prompt attention to this letter would be highly appreciated.
5. I am looking forward to hearing from you.
6. I would like to thank you for your generous help.
写作模板：
Dear Mr / Mrs ___________ (称呼),
I am ______________ (自我介绍). I am writing to see whether it is possible for you to provide me with information regarding ________________ (要商量的主要内容).
First of all, we hope that _________ (第一项事宜). Secondly, I wonder if ____________ (第二项事宜). Thirdly, I would be grateful if ______________ (第三项事宜).
I would also like to make sure that __________________ (将最重要的事宜单独成段). Could you be so kind as to send me some relevant information on the above-mentioned aspects?
Thank you for your kindness, and your prompt attention to this letter would be highly appreciated.
Yours sincerely (结束语),
_______________ (署名)
范文：
Dear Mr Allen,
My name is Li Hong and I am the organizer of the London tour for the Chinese students. I am writing to see whether it is possible for you to provide me with information regarding the tour.
First of all, we hope that the agency will be able to provide transport for the whole tour. There will be a total of 16 students, so two buses will be expected. Secondly, I wonder if the agency can provide a tour guide who is proficient in both English and Chinese. Lastly, as for a detailed travel agenda, your professional recommendation would be greatly appreciated.
Could you be so kind as to send me some relevant information on the above-mentioned aspects? You can contact me by email at [email protected].
Thank you for your kindness and look forward to your reply.
Yours sincerely,
Li Hong
点评：
文章符合事务信函的格式，内容完整，语言流畅，很好地完成了写作任务。内容方面，信的开头先进行自我介绍，交代了信函的目的，然后逐条列出相关事宜，最后表示感谢并盼望回复。内容完整、主题突出。语言方面，文章的句式灵活多样, 语气中肯礼貌，达到了事务信函的写作目的。文章中使用了衔接上下文的词汇和短语，令文章流畅连贯。
Powerful Sentences：
1. Your kind help would be greatly appreciated.
2. I am just writing to ask a favor of you.
3. I wonder whether you could be kind enough to provide me with the following information.
4. Please tell me whether or not you are ...
5. How nice of you to send me a letter!
6. I read your advertisement in today’s newspaper and I want to apply for the job.
高考真题链接
09年高考辽宁卷
假定你住在一个涉外小区。社区委员会请你帮忙用英文以短文形式写一封电子邮件，将周末农家采摘活动的安排传达给住户。
要点：
时间：下周六上午8：00至11：00
内容：采摘苹果
报名：办公室，下周四下午5：00前
提示：带帽子、手套
欢迎踊跃参加
注意：
1.词数100左右。
2.可适当增加细节以使行文连贯。
3.参考词汇：社区 community
One possible version:
Our Dear Residents,
In order to enrich the life of the residents, the committee of our community has arranged a special activity next weekend.
We plan to go to a farm to pick apples from 8 to 11 next Saturday morning. All the residents in the community can join. Those interested in the activity have to sign up in the office before 5 p.m. next Thursday. In addition, while working there, you’d better wear a hat and gloves to protect your face from being exposed to the strong sunlight and your hands from getting hurt.
Welcome to take an active part in the activity.
Wish you a wonderful time!
The committee of the community
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